Office of the Municipal Accountant
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NEWS AND UPDATES
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1. Checking & Preparing of Payroll/Voucher for Claims, Supplies and Infrastructure Projects
| Office or Division: | LGU-Mamburao Accounting Department |
| Classification: | Complex |
| Type of Transaction: | G2B & G2MG |
| Who may avail: | Suppliers, Employees, Contractors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| A. Supplier • Shopping ▪ Purchase Request | End User |
| ▪ Request for Quotation ▪ Abstract of BIDS & Awards ▪ Purchase Order ▪ Inspection & Acceptance Report ▪ Requisition & Issuance Slip | BAC |
| ▪ Statement of Account/ Sales Invoice/ Delivery Receipt | Suppliers |
| • Small Value Procurement ▪ Purchase Request | End User |
| ▪ BAC Resolution recommending the Alternative Method of Procurement ▪ Request for Quotation ▪ Printout of posting of RFQ in PhilGEPS Website ▪ DTI ▪ Mayor’s Permit ▪ Latest Income Tax Return ▪ Omnibus Sworn Statement ▪ Abstract of BIDS and Awards ▪ Purchase Order ▪ Inspection & Acceptance Report ▪ Requisition & Issuance Slip ▪ Notice of Award ▪ Printout of posting of NOA in PhilGEPS Website Contract ▪ Notice to Proceed ▪ Printout of posting NTP in PhilGEPS Website | BAC |
| • Public Bidding For INFRASTRUCTURE PROJECT ▪ Certificate of Availability of Funds (for Trust Fund) | OMA |
| ▪ Copy of approved APP/PPMP | BAC |
| ▪ Detailed Engineering | MEO |
| ▪ Complete Bidding Documents ▪ Minutes of Pre-procurement Conference Advertisement and/Posting of Invitation to BID (IB) ▪ Invitation to BID/Request for Expression of Interest ▪ Printout of posting of IB in PhilGeps Website ▪ BAC Secretariat certification of posting of ITB ▪ Newspaper clippings of advertisement ▪ Printout of posting in the website of PE, if ▪ any Issuance of BID Documents ▪ Official receipt covering payment of bidding documents Pre-bid Conference (ABC above 1M) ▪ Invitation to three observers in writing ▪ Minutes of Pre-Bid Conference ▪ Supplemental Bid Bulletin/s, if any Opening of Bids ▪ Eligibility Requirements Checklist ▪ Checklist of Technical Documents (First envelop) ▪ Checklist of Financial Documents (Second envelop) ▪ Project Requirements ▪ Other Documents ▪ Minutes of Bid Opening ▪ Abstract of Bids, as Calculated ▪ Bid Evaluation Report Post-qualification ▪ Post Qualification Report of TWG ▪ Notice of Post Qualification ▪ BAC Resolution Declaring Lowest/Single Responsive Bid and Recommending Award of Contract ▪ Notice of Award (NOA) ▪ Printout of posting of NOA in PhilGEPS Website Contract Signing and Notice to Proceed ▪ Contract Agreement ▪ Performance Security ▪ Notice to Proceed (NTP) ▪ Printout of posting of NTP in PhilGEPS Website ▪ Letter request from contractor ▪ Statement of Work Accomplished ▪ Agency Inspection Report ▪ Results of Test Analysis, if applicable ▪ Statement of Time Elapsed ▪ Pictures before, during and after construction | BAC |
| For GOODS ▪ Purchase Request (PR) ▪ Certificate of Availability of Funds (for Trust Fund) ▪ Copy of approved APP/PPMP ▪ Approved Technical Specifications ▪ Approved Budget for the Contract (ABC) ▪ Complete Bidding Documents ▪ Minutes of Pre-procurement Conference ▪ Invitation to Bid/Request for Expression of Interest ▪ Printout of posting of IB in PhilGEPS Website ▪ BAC Secretariat certification of posting of ITB ▪ Newspaper clippings of advertisement ▪ Printout of posting in the website of PE, if any Issuance of Bid Documents ▪ Official receipts covering payment of bidding documents ▪ Invitation to three observers in writing ▪ Minutes of Pre-Bid Conference ▪ Supplemental Bid Bulletin/s, if any Opening of Bids ▪ Eligibility Requirements Checklist ▪ Checklist of Technical Documents (First Envelop) ▪ Checklist of Financial Documents (Second envelop) ▪ Other requirements ▪ Minutes of Bid Opening ▪ Abstract of Bids, as Calculated ▪ Bid Evaluation Report ▪ Post Qualification Report of TWG ▪ Notice of Post Qualification ▪ BAC Resolution Declaring Lowest/Single Responsive Bid and Recommending Award of Contract ▪ Notice of Award (NOA) ▪ Printout of posting of NOA in PhilGEPS Website ▪ Contract Agreement/ Purchase Order ▪ Performance Security ▪ Notice to Proceed (NTP) ▪ Printout of posting NTP in PhilGEPS Website ▪ Obligation Receipt (for General ▪ Fund/SEF) | BAC |
| ▪ Warranty security | GSO |
| ▪ Inspection and Acceptance Report ▪ Requisition and Issue Slip | BAC |
| ▪ Distribution list/acknowledgement receipt | GSO |
| ▪ Acknowledgement Receipt for Equipment (ARE)/ Property Acknowledgement Receipt (PAR) |
2. Checking and Preparation of Voucher for Financial Assistance
| Office or Division: | LGU-Mamburao Accounting Department |
| Classification: | Complex |
| Type of Transaction: | G2C – Government to Citizen |
| Who may avail: | Public |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Letter | Client |
| Certificate of Eligibility | MSWDO |
| Certificate of Indigency | Barangay Hall |
| Photocopy of Cedula | MTO |
| Medical Certificate (If necessary) | Hospital |
| Certified True copy of Death Certificate (for Death Aid only) | MCR |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submission of documents for financial assistance from MSWDO personnel | Evaluate the documents as to completeness and correctness | NONE | 3 minutes | Accounting Clerk I |
| 2. Release the voucher to MTO | Records the voucher/payroll on the log | NONE | 5 minutes | Ticket Checker – detailed at Office of the Municipal Accountant |
| 2.1 Conduct ocular inspection and inform the client when to get the assessment | NONE | Variable Depends on the Distance and Location of the Property. | Draftsman Assessment Clerk | |
| 3. Proceed to the Municipal Assessor’s Office, receive the requested documents. | Issues requested document. | NONE | 3 Hours | Assessment Clerk |
| TOTAL | P 0.00 | 8 Minutes |
