Office of the General Services
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Notice of Award/Purchase Order
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NEWS AND UPDATES
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BIDDERS LIST
2021-2023
INVITATION TO BID
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SERVICES
Sale of Philippine Bidding Documents
This section is responsible for the sale of Philippine Bidding Documents to interested Contractors for duly advertised Goods and Infrastructure Bid Opportunities.
| Office or Division: | General Services Office – BAC Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2B Government to Business Entity |
| Who may avail: | Suppliers/ Contractors Enlisted in the Government of the Philippines – Official Merchant Registry |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Request for Order of Payment from BAC – Secretariat. | 1. Prepare and issue the order of Payment to Client 2. Direct the Contractor to Municipal Treasurer’s Office to pay the corresponding fee for the Philippine Bidding Documents | NONE Depends on the project (range from P/ 500.00 to P/ 75, 000.00 pesos) | 5 minutes 3 minutes | Head of BAC secretariat BAC Support Staff |
| 2. Present the original copy of Official Receipt to the BAC Secretariat | 3. Photocopy the Official Receipt 4. Release the Philippine Bidding Documents duly signed by the BAC Chairman | NONE NONE | 1 minute 1 minute | BAC Support Staff BAC Support Staff |
| TOTAL | P 0.00 | 10 minutes |
Submission of Bid Proposals
This section is responsible for the receipt of Technical and Financial Envelopes from Contractors who have already purchased Philippine Bidding Documents.
| Office or Division: | General Services Office – BAC Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2B Government to Business Entity |
| Who may avail: | Suppliers/ Contractors Enlisted in the Government of the Philippines – Official Merchant Registry who purchased Philippine Bidding Documents before the advertised deadline. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Enumerated in the Philippine Bidding Documents | BAC Secretariat upon payment of Corresponding Bid Fee |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit sealed Bid Proposal (Technical and Financial Envelope) on or before the Deadline of Bid Submission to the BAC Secretariat. | 1. Stamp the date and time of submission on the envelopes. | NONE | 1 minute | Head of BAC secretariat |
| 2. Countersign over the masking/ packing tape seal. | 2. Sign over the masking/packin tape seal 3. Remind Contractor regarding the date and time of bid opening | NONE NONE | 1 minute 1 minute | Head of BAC secretariat Head of BAC secretariat |
| TOTAL | P 0.00 | 3 minutes |
Issuance and Submission of Notice of Award
This section is responsible for the issuance and receipt of Notice of Award.
| Office or Division: | General Services Office – BAC Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2B Government to Business Entity |
| Who may avail: | Suppliers/ Contractors declared as Single/ Lowest Calculated Responsive Bid through a duly signed and approved BAC Resolution |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Special Power of Authority in case of Authorized Representative | Law Office |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Inquire thru the BAC Secretariat if Bid Results are already available. | 1. Issue the Notice of Award duly signed by the Local Chief Executive | NONE | 1 minute | Head of BAC secretariat |
| 2. If owner/ proprietor, sign the conforme portion of the Notice of Award | 2. Advise the Contractor to secure performance security from an insurance company | NONE | 2 minute | Head of BAC secretariat |
| a. If authorized representative, receive the Notice of Award and once signed by proprietor/ owner, return in not more than five (5) calendar days | 3. Post the Award Notice via PhilGEPS | NONE | 7 minutes | Head of BAC secretariat |
| TOTAL | P 0.00 | 3 minutes |
Issuance and Submission of Contract Agreement
This section is responsible for the Procuring Entity and the Contractor to enter into contract for the procurement of Goods, Infrastructure and Consulting Services.
| Office or Division: | General Services Office – BAC Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2B – Government to Business Entity |
| Who may avail: | Winning Suppliers/ Contractors who have already received and conformed to the Notice of Award |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Special Power of Authority in case of Authorized Representative | Law Office |
| Performance Security | Insurance Company |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit the Performance Security obtained from an insurance company | 1. Stamp receive the performance security | NONE | 1 minute | Head of BAC secretariat |
| 2. Prepare the Purchase Order and Contract Agreement for signature of the Local Chief Executive | NONE | 7 minutes | Head of BAC secretariat | |
| 3. Release the Purchase Order and Contract Agreement duly signed by the Local Chief Executive | NONE | 2 minutes | Head of BAC secretariat | |
| 2. If owner/ proprietor, sign the conforme portion of the Contract Agreement and/or Purchase Order | 4. Instruct the Contractor to sign and have the Contract Agreement duly Notarized | |||
| a. If authorized representative, receive the Purchase Order and/ or Contract Agreement and once signed by proprietor/ owner and duly notarized, return in not more than five (5) calendar days | ||||
| TOTAL | P 0.00 | 10 minutes |
Issuance and Submission of Notice to Proceed
This section is responsible for the for the Commencement of Works or Start of Delivery for Government Projects
| Office or Division: | General Services Office – BAC Secretariat |
| Classification: | Simple |
| Type of Transaction: | G2B – Government to Business Entity |
| Who may avail: | Winning Suppliers/ Contractors who have already submitted the duly Notarized Contract Agreement and Purchase Order |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Notarized Contract Agreement | Law Office |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit the Notarized Contract Agreement and/ or Purchase Order | 1. Stamp Receive the Notarized Contract Agreement and/ or Purchase Order | NONE | 1 minute | Head of BAC secretariat |
| 2. Prepare the Notice to Proceed for signature of the Local Chief Executive | NONE | 7 minutes | Head of BAC secretariat | |
| 3. Release the Notice to Proceed duly signed by the Local Chief Executive | NONE | 2 minutes | Head of BAC secretariat | |
| 2. If owner/ proprietor, sign the conforme portion of the Notice to Proceed | 4. Instruct the Contractor to sign the Notice to Proceed | NONE | 1 minutes | Head of BAC secretariat |
| a. If authorized representative, receivethe Notice to Proceed and once signed by proprietor/ owner and duly notarized, return in not more than five (5) calendar days | 5. Remind the Contractor regarding the project duration and schedule of delivery | NONE | 1 minutes | Head of BAC secretariat |
| 6. Post the Notice to Proceed via PhilGEPS | NONE | 4 minutes | Head of BAC secretariat | |
| TOTAL | P 0.00 | 10 minutes |
