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1. Endorsement of Records not Available in OCRG, PSA

Records not available in the archives of the OCRG, PSA but are available in the Office of the Local Civil Registrar are being endorsed as requested by the owner of the document.

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Owner of the document, parents or guardian, or relative authorized by the owner

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Negative Certification issued by OCRG, PSA (1 original copy and 2 photocopies)	In any PSA outlet
Valid ID of the requestor	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit negative certification issued by the OCRG and request for endorse of the document	1. Verify the availability of the records. 1.1 If found available, prepare the necessary document. 1.2 Advice client to claim copy of the endorsed document on the next	None	30-35 mins.	Asst.Reg’n. Officer/Clerk III
2. Return to the Civil Registrar’s Office & claim copy of the endorsed document w/ the courier’s receipt on the next day.	2. Process the document and endorse the same to PSA Regional Office. (Endorsement will be sent to PSA via courier at the requestor’s expense.) 3. Provide client copy of the endorsed Document and the courier’s receipt. 3.1 Inform client of the process.	Courier’s fee (LBC) ₱160.00	1 day	MCR/ Asst. Reg’n. Officer/ Clerk III
	Total	₱160.00	1 day/45 mins.

2. Issuance of Certified True Transcription/Copies of Births, Deaths and Marriages

Civil registry documents such as births, marriage and death certificates may be availed of by securing certified transcription/copies from the Office of the Local Civil Registrar. These records are important in legal and personal transactions, applying for jobs, obtaining passport for travel, entrance to school, claiming insurance benefits and others.

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Owner of the document, parents or guardian, or relative authorized by the owner

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Valid ID of the requestor Authorization letter (if the requestor is not the owner of the document)	Personal Copy from the owner of the document
Valid ID of the document owner	Personal Copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit request for copy of the document.	1. Verify the availability of the document and inform client of the tatus of the requested document.			Reg’n. Officer/
	1.1 Issue order of payment.		10 mins.	Asst. Reg’n. Officer/ Administrative Aide
2. Pay the corresponding fee at the Treasurer’s Office.	2. Accept payment and issue official receipt.	₱25.00	10 mins.	Revenue Collection Officer Clerk
3. Return to the Civil Registrar’s Office and submit the official receipt.	3. Prepare and process the request document.		20-25 mins.	MCR/ Reg’n. Officer/ Asst. Reg’n. Officer/
4. Claim copy of the requested document.	4. Issue the document and records issuance		5 mins.	Reg’n. Officer/ Asst. Reg’n. Officer/ Administrative Aide
	TOTAL	₱25.00	50 mins.

3. Issuance of Marriage License

Where a marriage license is required, each of the contracting parties shall file separate sworn application for such license with the proper local civil registrar of the place where either or both contracting parties reside. The local civil registrar concerned shall enter all applications for marriage license filed in a registry book strictly in the order in which the same are received. When the license is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue and shall be deemed automatically cancelled at the expiration of the said period if the contracting parties have not made use of it.

Office or Division:	Civil Registrar’s Office
Classification:	Complex
Type of Transaction:	G2C
Who may avail:	A man and a woman, of legal age and with no impediment to marry
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
3 copies of Application for Marriage License	Local Civil Registry Office
Certificate of No Marriage (CENOMAR)	In any PSA outlet
Birth Cert. of contracting parties (PSA Copy)	In any PSA outlet
Marriage Counselling Cert. (for ages 18-24)	Mun. Social Welfare and Dev’t. Office
Family Planning Certificate	Municipal Health Office
Parental Consent (for ages 18-20)	Local Civil Registry Office
Parental Advice (for ages 21-24)	Local Civil Registry Office
Legal Capacity to Contract Marriage (for foreigner)	Consular Office
Valid ID of contracting parties	Own copy
Valid ID of parents giving consent or advice	Own copy
Personal Appearance of contracting parties

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill-out information sheet and submit with all the requirements.	1. Evaluate the requirements submitted and check the information needed.		10-15 mins.	Asst. Reg’n.
	1.1 Types/fill-out application form, prepares Parental Consent or Parental Advice and other Supporting documents. 1.2 Have the documents be signed.		30-40 mins.	Officer/ Administrative Aide
2. Sign the documents.	2. Check the completeness of the signature. 2.1 Issue the order of Payment.		5 mins.	Asst. Reg’n. Officer/ Administrative Aide
3. Pay the corresponding fee at the Treasurer’s Office	3. Accept payment and issue the official receipt.	₱148.00 Filing fee	10 mins.	Revenue Collection Officer/Clerk
4. Return to the Civil Registrar’s Office and present the official receipt.	4. Check the official receipt and inform clients of the date of the release of the marriage license. (*After compliance of the ten (10) day posting period.)		5 mins.	Asst. Reg’n. Officer/ Administrative Aide
	4.1 Post Notice of Posting.		10 days	Administrative Aide
5. Claim the marriage license on the scheduled date of release. Sign the recordbook as proof of receipt.	5. Issue the marriage license.	₱2.00 Marriage License	5 mins.	MCR/ Asst. Reg’n. Officer
	TOTAL	₱150.00	10 days, 1 hr./20 mins.

4. Processing of Petitions under Republic Act 9048 (Correction of Clerical Error or Change of First Name)

The clerical or typographical errors which are covered under R.A. No. 9048 are limited to those mistakes committed in the performance of clerical work in writing, copying, transcribing or typing an entry in the civil register that are harmless and innocuous, which are visible to the eyes or obvious to the understanding, and can be changed only by reference to other existing record or records.

4a. For Correction of Clerical Error

Office or Division:	Civil Registrar’s Office
Classification:	Highly Technical
Type of Transaction:	G2C
Who may avail:	Owner of the document, owner’s spouse, children, parents, brothers, sisters, guardian or any other person duly authorized by the owner of the document
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Document to be corrected (PSA Copy) ( *Birth Cert.,Marriage Cert./Death Cert.)	In any PSA outlet
At least two public or private documents showing the correct entry or entries upon which the correction shall be based	Parish Offices, Schools, SSS/GSIS, Philhealth
Community Tax Certificate	Treasurer’s Office, Barangay Hall
Valid ID	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Office of the Civil Registrar.	1. Provide checklist to the client and inform the process.		5 mins.	Clerk III/ Administrative Aide
2. Submit all the required documents and provide the needed information.	2. Evaluate the requirements submitted. 2.1 Prepare the Petition.		45 mins.	MCR
3. Review the prepared petition and affix signature on the space provided.	3. Issue order of payment.		10 mins.	MCR
4. Pay the corresponding fee at the Treasurer’s Office.	4. Accept the payment and issue official receipt.	₱1,000.00	10 mins.	Revenue Collection Officer/Clerk
5. Return to the Civil Registrar’s Office and submit the official receipt.	5. Get the official receipt and attach to the petition. 5.1 Advice client when to come back to claim the affirmed petition. (Petitioner will be notified upon receipt of the CRG’s action on the petition. )		5 mins.	MCR
	6. Prepare Notice of Posting.		15 mins.	MCR
	6.1 Post the Notice of Posting		10 days	Administrative Aide
	7. After compliance of the 10 days posting period, render decision on the petition and forward the same with all the supporting documents to the Office of the Civil Registrar General for further approval.		1 day	MCR
	TOTAL	₱1,000.00	11 days, 1 hr./30 mins.
4a1.
	1. Upon receipt of CRS’s action, prepare the Cert. of Finality and the annotated document. 1.1 Notify the petitioner of the CRG’s action.		1 hour	MCR
*If affirmed by CRG:* 1.Claim copy of the affirmed Petition, Certificate of Finality and the annotated document. 1.1 Sign the logbook.	2. Issue certified copy of the affirmed petition, Certificate of Finality and the annotated document. 2.1 Record Issuance.		5 mins.	Administrative Aide
*If impugned:* 1. File motion for reconsideration at the Office of the Civil Registrar.	1. Receive motion for reconsideration and forward to the OCRG.		(within 15 days from receipt of CRG’s action)	MCR
	TOTAL		1 hr. & 5 mins.

4b. For Change of First Name

Office or Division:	Civil Registrar’s Office
Classification:	Highly Technical
Type of Transaction:	G2C
Who may avail:	Owner of the document, owner’s spouse, children, parents, brothers, sisters, guardian or any other person duly authorized by the owner of the document
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Certificate of Live Birth (PSA Copy)	In any PSA outlet
At least two public or private documents showing the correct entry or entries upon which the correction shall be based	Parish Offices, Schools, SSS/GSIS, or Philhealth
Police Clearance	Police Station
NBI Clearance	NBI
Clearance from employer (if employed)	Employer
Affidavit of non-employment (if not employed)	Notary Public
Affidavit of Publication and Newspaper Clippings	Publisher
Community Tax Certificate	Treasurer’s Office, Barangay Hall
Valid ID	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Office of the Civil Registrar.	1. Provide checklist to the client and inform the process.		5 mins.	Clerk III/ Administrative Aide
2. Submit all the required documents and provide the needed information.	2. Evaluate the requirements submitted. 2.1 Prepare the Petition.		45 mins.	MCR
3. Review the prepared petition and affix signature on the space provided.	3. Issue order of payment.		10 mins.	MCR
4. Pay the corresponding fee at the Treasurer’s Office.	4. Accept the payment and issue official receipt.	₱3,000.00	10 mins.	Revenue Collection Officer/Clerk
5. Return to the Civil Registrar’s Office and submit the official receipt.	5. Get the official receipt and attach to the petition. 5.1 Prepare the Notice for Publication. 5.2 Advice client to have it published for two consecutive weeks.		15 mins.	MCR
6. Secure endorsement of Notice for Publication & submit to the concerned publisher.	6. Instruct client to submit Affidavit of Publication & the newspaper clippings after the termination of the two-week publication period. 6.1 Prepare Notice of Posting. Post the Notice of Posting		15 mins.	MCR
	6.1 Post the Notice of Posting		10 days	Administrative Aide
7. Return to the Civil Registrar’s Office and submit the Affidavit of Publication and the newspaper clippings.	7. Receive the Affidavit of Publication and the newspaper clippings. 7.1 Advice client when to come back to claim the affirmed petition.		5 mins.	MCR
(Petitioner will be notified upon receipt of the CRG’s action on the petition.)	8. Render decision on the petition and forward the same with all the supporting documents to the Office of the Civil Registrar General for further approval.		1 day	MCR
	TOTAL	₱1,000.00	11 days, 1 hr./45 mins.
4b1.
	1. Upon receipt of CRG’s action, prepare the Cert. of Finality and the annotated document. 1.1 Notify the petitioner of the CRG’s action		1 hour	MCR
*If affirmed by CRG:* 1. Claim copy of the affirmed Petition, Certificate of Finality and the annotated document. 1.1 Sign the logbook.	2. Issue certified copy of the affirmed petition, Certificate of Finality and the annotated document. 2.1 Record Issuance.		5 mins.	Administrative Aide
*If impugned:* 1. File motion for reconsideration at the Office of the Civil Registrar.	1. Receive motion for reconsideration and forward to the OCRG.		(within 15 days from receipt of CRG’s action)	MCR
	TOTAL		1 hr. & 5 mins.

5. Processing of Petitions under Republic Act 10172 (Correction of Date of Birth and Sex)

The clerical or typographical errors which are covered under R.A. No. 10172 are those mistakes committed in the performance of clerical work in writing, copying, transcribing or typing an entry in the civil register on the entry of day and month in the date of birth or the sex of a person, which is visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records. No petition for correction of erroneous entry concerning the date of birth or the sex of a person shall be entertained except if the petition is accompanied by earliest school record or earliest school documents such as but not limited to, medical records, baptismal certificate and other documents issued by religious authorities; nor shall any entry involving change of gender corrected except if the petition is accompanied by a certification issued by an accredited government physician attesting to the fact that the petitioner has not undergone sex change or sex transplant.

Office or Division:	Civil Registrar’s Office
Classification:	Highly Technical
Type of Transaction:	G2C
Who may avail:	Owner of the document, owner’s spouse, children, parents, brothers, sisters, guardian or any other person duly authorized by the owner of the document (For correction of sex, the person himself)
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Certificate of Live Birth (PSA & LCRO Copy)	In any PSA outlet/Local Civil Registry Office
Baptismal Certificate	Religious Authorities
Earliest School Records	Elementary School
Medical Records	Hospital or Clinics
Medical Certificate issued by MHO (for correction of sex)	Municipal Health Office
Police Clearance	Police Station
NBI Clearance	NBI
Clearance from employer (if employed)	Employer
Affidavit of non-employment (if not employed)	Notary Public
Affidavit of Publication and Newspaper Clippings	Publisher
Community Tax Certificate	Treasurer’s Office, Barangay Hall
Valid ID	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Office of the Civil Registrar.	1. Provide checklist to the client and inform the process.		5 mins.	Clerk III/ Administrative Aide
2. Submit all the required documents and provide the needed information.	2. Evaluate the requirements submitted. 2.1 Prepare the Petition.		45 mins.	MCR
3. Review the prepared petition and affix signature on the space provided.	3. Issue order of payment.		10 mins.	MCR
4. Pay the required fee at the Treasurer’s Office.	4. Accept the payment and issue official receipt.	₱3,000.0 0	10 mins.	Revenue Collection Officer/Clerk
5. Return to the Civil Registrar’s Office and submit the official receipt.	5. Get the official receipt and attach to the petition. 5.1 Prepare the Notice for Publication. 5.2 Advice client to have it published for two consecutive weeks.		15 mins.	MCR
6. Secure endorsement of Notice for publication & submit to the concerned publisher.	6. Instruct client to submit Affidavit of Publication & the newspaper clippings after the termination of the two-week publication period. 6.1 Prepare Notice of Posting		15 mins.	MCR
	6.2 Post the Notice of Posting		10 days	Administrative Aide
7. Return to the Civil Registrar’s Office and submit the Affidavit of Publication and the newspaper clippings.	7. After compliance of the 10 days posting period, render decision on the petition and forward the same with all the supporting documents to the Office of the Civil Registrar General for further approval.		5 mins.	MCR
(Petitioner will be notified upon receipt of the CRG’s action on the petition.)	8. Render decision on the petition and forward the same with all the supporting documents to the Office of the Civil Registrar General for further approval.		1 day	MCR
	TOTAL	₱1,000.00	11 days, 1 hr./45 mins.
5a1.
	1. Upon receipt of CRS’s action, prepare the Cert. of Finality and the annotated document. 1.1 Notify the petitioner of the CRG’s action.		1 hour	MCR
*If affirmed by CRG:* 1.Claim copy of the affirmed Petition, Certificate of Finality and the annotated document. 1.1 Sign the logbook.	2. Issue certified copy of the affirmed petition, Certificate of Finality and the annotated document. 2.1 Record Issuance.		5 mins.	Administrative Aide
*If impugned:* 1. File motion for reconsideration at the Office of the Civil Registrar.	1. Receive motion for reconsideration and forward to the OCRG.		(within 15 days from receipt of CRG’s action)	MCR
	TOTAL		1 hr. & 5 mins.

6. Processing Supplemental Report (For documents with omitted entry)

Supplemental Report maybe filed to supply information inadvertently omitted when the document was registered. The supplemental report shall not be used in any manner to change or to correct any entry which was previously entered in the civil register.

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Owner of the document, parents or guardian
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
PSA copy of document (1 original 2 photocopies)	In any PSA outlet
Affidavit of the applicant for supplemental report (1 original 2 photocopies)	Notary Public
Marriage Contract of Parents (if married)	Personal Copy
Valid ID	Personal Copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Office of the Civil Registrar.	1. Provide checklist to the client and inform the process.		5 mins.	Clerk III/ Administrative Aide
2. Submit all the required documents and provide the needed information.	2. Evaluate submitted requirements. 2.1 Prepare the Supplemental Report.		25 mins.	MCR
3. Sign the prepared Supplemental Report.	3. Issue order of payment.		10 mins.	MCR
4. Pay the required fee at the Treasurer’s Office.	4. Accept the payment and issue official receipt.	₱25.00	10 mins.	Revenue Collection Officer/Clerk
5. Return to the Civil Registrar’s Office and submit the official receipt.	5. Process the document and endorse the same to PSA Regional Office. (Endorsement will be sent to PSA via courier at the requestor’s expense.) 5.1 Advice client to claim copy of the endorsed document on the next day.	Courier’s fee (LBC) ₱160.00	1 day	MCR/ Administrative Aide
6. Claim copy of the endorsed document w/ the courier’s receipt on the next day.	6. Provide client copy of the endorsed Supplemental Report and the courier’s receipt.		5 mins.	Clerk III/ Administrative Aide
	TOTAL	₱185.00	11 days, 1 hour

7. Registration of Birth and Issuance of Certificate of Live Birth (COLB)

The birth of the child, being a vital event, should be registered at the Local Civil Registry Office within the thirty (30) day reglementary period from the time of birth. Births registered beyond the thirty-day reglementary period will fall under delayed registration and will comply the requirements for late registration.

7a. On-time registration of birth, home deliveries (of married/unmarried parents)

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	All
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Marriage Contract of Parents (if married)	Personal Copy/Local Civil Registry Office
Signature of Attendant (for home deliveries)	Personal Copy/Local Civil Registry Office
Acknowledgment/Admission of Paternity (3 copies)	Local Civil Registry Office
Duly notarized Affidavit to Use the Surname of the father (executed by the mother) 3 copies	Local Civil Registry Office/Public Attorney’s Office (PAO)
Valid ID of both parents	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill-out and submit information sheet.	1. Evaluate the completeness of the needed information.		10 mins.	Clerk III/ Administrative Aide
	1.1 Prepare the Certificate of Live Birth. 1.2 Prepare the AUSF(for unmarried parents) and advice client to have it notarized.		20-25 mins.	Clerk III/ Administrative Aide
2. Proceed to the notary public and have the AUSF be notarized.	2. Notarized the Affidavit to Use the Surname of the Father (AUSF).			PAO Lawyer
3. Return to the Civil Registrar’s Office and submit the duly notarized AUSF.	3. Receive the duly notarized AUSF and attached to the properly accomplished Cert. of Live Birth.		5 mins.	Registration Officer/ Clerk III/ Administrative Aide
4. Review the prepared COLB and affix signature provided.	4. Process the document.		15 mins.	MCR/ Registration Officer/ Clerk III
5. Claim copy of the registered Cert. of Live Birth.	5. Issue copy of the Cert. of Live Birth to client.		5 mins.	Registration Officer/ Clerk III/ Administrative Aide
	TOTAL	None	55 mins.to 1 hr.

7b. On-time registration of birth born in the hospital

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Hospital Authorities
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Four (4) copies of duly accomplished Cert. of Live Birth	Hospital, Records Section
Signature of Attendant (for home deliveries)Duly notarized Affidavit to Use the Surname of the father (executed by the mother) 4 copies	Hospital, Records Section

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit four copies of duly accomplished Cert. of Live Birth.	1. Receive and review the completeness of the documents. 1.1 Affix signature on the receiving sheet.		10 mins.	Registration Officer
2. Claimed the signed receiving sheet.	2. Release the signed receiving sheet.		3 mins.	Registration Officer
	2.1. Process the documents and file.		1 to 2 hours	MCR/ Registration Officer
	TOTAL	None	2 hrs. & 13 mins.

7c. Delayed Registration of Birth (of married/unmarried parents)

Office or Division:	Civil Registrar’s Office
Classification:	Complex
Type of Transaction:	G2C
Who may avail:	All
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
PSA Negative Certification (1 original and 2 photocopies)	In any PSA outlet
Two (2) public documents showing the date and place of birth and names of parents	School/Religious
Affidavit of the applicant for delayed registration	Authorities/Philhealth/SSS
Affidavit of two (2) disinterested persons	Public Attorney’s Office (PAO)
Marriage Contract of Parents (if married)	Public Attorney’s Office (PAO)
Signature of Attendant (for home deliveries)	Personal Copy/Local Civil Registry Office
Acknowledgment/Admission of Paternity (3 copies)	Local Civil Registry Office
Duly notarized Affidavit to Use the Surname of the father (executed by the mother) 3 copies	Local Civil Registry Office/Public Attorney’s Office (PAO)
Valid ID of both parents	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Civil Registry Office.	1. Provide checklist to client and inform the process		5 mins.	Clerk III/ Administrative Aide
2. Claimed the signed receiving sheet.	2. Evaluate the completeness of the requirements and review the needed information.		10 mins.	Clerk III/ Administrative Aide
	2.1 Prepare the Cert. of Live Birth. 2.2 Prepare the AUSF (for unmarried parents) and advice client to have it notarized.		20-25 mins.	Clerk III/ Administrative Aide
3. Proceed to the notary public and have the AUSF be notarized.	3. Notarized the Affidavit to Use the Surname of the Father (AUSF).			PAO Lawyer
4. Return to the Civil Registrar’s Office and submit the duly notarized AUSF.	4. Receive the duly notarized AUSF and attached to the properly accomplished Cert. of Live Birth.		5 mins.	Clerk III/ Administrative Aide
5. Review the prepared COLB and affix signature on the space provided.	5. Check the completeness of the signature. 5.1 Inform client of the date of the release of the registered COLB.		15 mins.	MCR/ Clerk III/ Administrative Aide
	(*After compliance of the ten day posting period.) 5.2 Post notice for delayed registration.		10 days	Administrative Aide
6. Claim copy of the registered Cert. of Live Birth on the scheduled date of release.	6. Issue copy of the Cert. of Live Birth to client and record issuance.		5 mins.	Administrative Aide
	TOTAL	None	10 days, 1 hr./5 mins.

8. Registration/issuance of death certificates

It shall be the responsibility of the spouse or the nearest relative who has knowledge of the death to report the same within forty-eight (48) hours if the deceased died without medical assistance. The Health Officer shall certify as to the cause of death and direct registration of the death certificate to the Office of the Civil Registrar within the thirty (30) day reglementary period.

8a. On-time registration of death that occurred at home

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Spouse, Children, Relatives of the deceased or the nearest kin
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
3 copies of properly accomplished Death Cert.	Local Civil Registry Office
Signature of Health Officer	Municipal Health Office
Burial Permit	Treasurer’s Office
Transfer of Cadaver (for non-residents)	Municipal Health Office

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill-out and submit information sheet.	1. Evaluate the completeness of the needed information.		10 mins.	Registration Officer/ Clerk III
	1.1 Prepare the Certificate of Live Birth.		20-25 mins.	Registration Officer/ Clerk III
2. Review the prepared Death Cert. and affix signature on the space provided.	2. Instruct client to have the Death Certificate be signed by the Mun. Health Officer.		10 mins.	Registration Officer/ Clerk III
3. Proceed to the Mun. Health Office and have the death cert. be signed.	3. Sign the Death Certificate.		5 mins.	Municipal Health Officer
4. Return to the Civil Registrar’s Office and submit the duly signed death cert.	4. Receive the death certificate. 4.1 Issue the order of payment.	Burial Permit Fee – ₱10.00	5 mins.	Registration Officer/ Clerk III
5. Pay the required fee at the Treasurer’s Office.	5. Accept payment and issue the official receipt	Transfer of Cadaver- ₱25.00	10 mins.	Revenue Collection Officer/Clerk
6. Return to the Civil Registrar’s Office and submit the official receipt.	6. Process the document.		15 mins.	MCR/ Registration Officer/ Clerk III
7. Claim copy of the Cert. of Death.	7. Issue copy of the Cert. of Death to client.		5 mins.	Registration Officer/ Clerk III
	TOTAL	None	1 hr. & 20 mins.

8b. On-time registration of death that occurred in the hospital

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Spouse, Children, Relatives of the deceased or the nearest kin, Hospital Authorities
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
4 copies of properly accomplished Cert. of Death	Hospital, Records Section
Signature of Health Officer	Municipal Health Office
Burial Permit	Treasurer’s Office
Transfer of Cadaver (for non-residents)	Municipal Health Office

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit four copies of duly accomplished Cert. of Live Birth.	1. Review the completeness of the document. 1. 2. Instruct client to have it signed by the Mun. Health Officer.		5 mins.	Registration Officer/ Administrative Aide
2. Proceed to the Mun. Health Office and have the death cert. be signed.	2. Sign the death certificate			Municipal Health Officer
3. Return to the Civil Registrar’s Office and submit the duly signed death cert.	3. Receive the death certificate. 3.1 Issue the order of payment.	Burial Permit Fee – ₱10.00	5 mins.	Registration Officer/ Administrative Aide
4. Pay the required fee at the Treasurer’s Office.	4. Accept payment and issue the official receipt.	Transfer of Cadaver- ₱25.00	10 mins.	Revenue Collection Officer/Clerk
5. Return to the Civil Registrar’s Office and submit the official receipt.	5. Process the document.		15 mins.	MCR/ Registration Officer/ Administrative Aide
6. Claim copy of the Cert. of Death.	7. Issue copy of the Cert. of Death to client.		5 mins.	Registration Officer/ Administrative Aide
	TOTAL	None	40 mins.

8c. Delayed Registration of Death

Office or Division:	Civil Registrar’s Office
Classification:	Complex
Type of Transaction:	G2C
Who may avail:	Spouse, Children, Relatives of the deceased or the nearest kin
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
3 copies of properly accomplished Death Cert.	Local Civil Registry Office
PSA Negative Certification (1 original and 2photocopies)	In any PSA outlet
Affidavit of the applicant for delayed registration	Public Attorney’s Office (PAO)
Affidavit of two (2) disinterested persons	Public Attorney’s Office (PAO)
Certificate of Burial	Parish Office
Signature of Health Officer	Municipal Health Office
Valid ID of the informant	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Civil Registrar’s Office.	1. Provide checklist to client and inform the process		5 mins.	Clerk III/ Administrative Aide
2. Fill-out the information sheet and submit with all the requirements.	2. Evaluate the completeness of the requirements and review the needed information. 2.1 Prepare the Death Certificate.		20-25 mins.	Clerk III/ Administrative Aide
3. Review the prepared Death Cert. and affix signature on the space provided.	3. Instruct client to have the Death Certificate be signed by the Mun. Health Officer.		10 mins.	Clerk III/ Administrative Aide
3. Proceed to the notary public and have the AUSF be notarized.	3. Notarized the Affidavit to Use the Surname of the Father (AUSF).			PAO Lawyer
4. Proceed to the Mun. Health Office and have the death cert. be signed.	4. Sign the death certificate.			Municipal Health Officer
5. Return to the Civil Registrar’s Office and submit the duly signed death cert.	5. Receive the death cert. and inform client of the date of the release of the document.		5 mins.	Clerk III/ Administrative Aide
	5.1 Post Notice for delayed registration.		10 days	Administrative Aide
6. Claim the registered Death Certificate on the date of release.	6. Issue the registered death certificate and record issuance.		5 mins.	Administrative Aide
	TOTAL	None	10 days/50 mins.

9. Registration of Legal Instrument

Similar to court decrees/orders, legal instrument is also registrable in the Office of the Civil Registrar where the birth certificate of the child is registered. The following are considered Legal Instruments: Affidavit of Acknowledgment/Admission of Paternity, Legitimation and Affidavit to Use the Surname of the Father (AUSF).

9a. Registration of Affidavit of Acknowledgment/Admission of Paternity and AUSF

Affidavit of Acknowledgment/Admission of Paternity is a public document executed by the biological father establishing paternal relationship with the child while Affidavit to Use the Surname of the Father (AUSF) is a public instrument executed by the mother, if the child to be registered is 0-6 years old, and of the child himself if ages 7-17, giving the child the privilege to use the surname of the father.

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Father of the child, Mother of the child, Child himself (ages 7-17)
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
3 photocopies of Cert. of Live Birth of the child	Personal file/Local Civil Registry Office
3 copies of duly notarized Affidavit of Acknowledgment/Admission of Paternity	Local Civil Registry Office/Public Attorney’s Office (PAO)
3 copies of duly notarized Affidavit to Us The Surname of the Father (AUSF)	Local Civil Registry Office/Public Attorney’s Office (PAO)
Proof of paternal filiations	Own copy
Valid ID of the mother	Own copy
Valid ID of the child (if the child executes the AUSF)	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit request at the Office of the Civil Registrar.	1. Review the requirements and prepare the documents. 1.1 Instruct client to have the documents be notarized.		20 mins.	Clerk III/ Administrative Aide
2. Proceed to the notary public and have the documents be notarized.	2. Notarized the Affidavit of Acknowledgment/ Admission of Paternity and the Affidavit to Use the Surname of the Father (AUSF).		25 mins.	MCR/ Clerk III
3. Return to the Civil Registrar’s Office and submit the duly notarized documents.	3. Receive the duly notarized documents. 3.1 Prepare the annotated Certificate of Live Birth. 3.2 Process the documents.		25 mins.	MCR/ Clerk III
4. Claim copy of the annotated Cert. of Live Birth and copy of the registered documents.	4. Issue copy of the documents and record issuance.		5 mins.	Registration Officer/ Clerk III
	TOTAL	None	50 mins.

9b. Registration of Legitimation

Legitimation is a remedy by means of which those who in fact were not born in wedlock and should, therefore, be considered illegitimate, are by fiction, considered legitimated, it being supposed that they were born when their parents were already validly married. Only children conceived and born outside of wedlock of parents who, at the time of Conception of the former, were not disqualified by any impediment to marry each other, may be legitimated.

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Parents of illegitimate children
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
3 photocopies of Cert. of Live Birth of the child	Personal file/Local Civil Registry Office
3 copies of Affidavit of Legitimation	Local Civil Registry Office/Public Attorney’s Office (PAO)
3 photocopies of Marriage Certificate	Local Civil Registry Office/Public Attorney’s Office (PAO)
Certificate of no previous marriage to other person (CENOMAR) both parents (1 original and 2 photocopies)	Local Civil Registry Office/Public Attorney’s Office (PAO)
Valid ID of the father of the child	Own copy
Valid ID of the mother of the child	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit request at the Office of the Civil Registrar.	1. Review the requirements and prepare the Affidavit of legitimation. 1.1 Have the prepared document be signed by both parents.		25 mins.	Clerk III
2. Sign the prepared Affidavit of Legitimation.	2. Review the completeness of the signature. 2.1 Prepare the annotated Cert. of Live Birth. 2.2 Issue order of payment.		15 mins.	Clerk II
3. Pay the required fee at the Treasurer’s Office.	3. Accept payment and issue official receipt.	₱55.00	10 mins.	Revenue Collection Officer/Clerk
4. Submit the official receipt to the Civil Registrar’s Office	4. Process the documents.		10 mins.	MCR/Clerk III
5. Claim copy of the annotated Cert. of Live Birth and copy of the registered Affidavit of Legitimation.	5. Issue copy of the documents and record issuance.		5 mins.	Clerk III
	TOTAL	₱55.00	1 hr. & 5 mins.

10. Registration of Marriage Certificate

Marriage Certificate is a special contract of permanent union of a man and a woman for the establishment of conjugal family life. In ordinary marriage, the time for submission of the Marriage Certificate is within fifteen (15) days following the solemnization of marriage, while marriage that are exempt from license requirement, the prescribed period is thirty (30) days at the place where the marriage was solemnized.

10a. On-time registration of Marriage Certificate

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Secretaries of Parish Church, Court’s Liaison Officer, Local Chief Executive (Mayor’s Staff), Other religious ministers, Owner of the document
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
4 copies of properly accomplished Certificate of Marriage	Parish Office, Courts, Mayor’s Office, Other religious chapels

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit 4 copies of duly accomplished Marriage Certificate.	1. Receive and review the completeness of the document. 1.1 Process the document.		15 mins.	MCR/ Registration Officer
2. Claim the registered Cert. of Marriage.	2. Release the duly registered Cert. of Marriage.		5 mins.	Registration Officer
	TOTAL	None	20 mins.

10b. Delayed registration of Marriage Certificate

Office or Division:	Civil Registrar’s Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Secretaries of Parish Church, Court’s Liaison Officer, Local Chief Executive (Mayor’s Staff), Other religious ministers, Owner of the document
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
4 copies of properly accomplished Certificate of Marriage	Parish Office, Courts, Mayor’s Office, Other religious chapels
Affidavit of the applicant for delayed registration	Public Attorney’s Office (PAO)
Affidavit of two disinterested persons	Public Attorney’s Office (PAO)
PSA Negative Certification	In any PSA outlet
Valid ID of applicant	Own copy

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Secure checklist of requirements at the Office of the Civil Registrar.	1. Provide the checklist to client and inform the process.		5 mins.	Registration Officer/Clerk III
2. Pay the corresponding fee at the treasurer’s Office	2. Receive and review the completeness of the document & determine if all the requirements are complied with. 2.1 Inform client of the date of the release of the document. (*After compliance of the ten (10) day posting period.		10 mins.	Registration Officer/Clerk III
	2.2 Post Notice for delayed registration.		10 days	Administrative Aide
3. Return to the Civil Registrar’s Office on the scheduled date of release and claim the registered Cert. of Marriage.	3. Release the Cert. of Marriage and record issuance.		5 mins.	Clerk III
	TOTAL	None	20mins.

ABOUT

VISSION

MISSION

Municipal Registrar
- Registration Officer 1
  - Asst. Registration Officer 1
    - Administrative Aid IV (Clerk IV)