Human Resources Management Section
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External Services
Internal Services
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NEWS AND UPDATES
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EXTERNAL SERVICES
1. Application for Employment
This section is responsible in screening the applications for employment whether for career or non-career positions.
| Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2C – Government to Citizen |
| Who may Avail: | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Application Letter | Can be downloaded online |
| 2. Personal Data Sheet |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Sign in to the client Log Book in the Office Lobby. | 1. Give the logbook to the client | NONE | 1 minute | Security Guard/Public Information Assistant |
| 2. Go to HR office located at the 2nd floor and submit your application for employment. | 2. Received and review the submitted application | NONE | 2 minutes | Administrative Assistant II /Administrative Aide IV |
| TOTAL: | P 0.00 | 3 minutes |
2. Issuance of Certificate of Employment and Service Record
The Certificate of Employment is issued to the former employees or presently employed to the LGU Mamburao whether permanent or casual employees to affirm the validity of their employment information connected to the said office. Service Record affirm validity of the government service rendered by the employee.
| Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2C-Government to Citizen G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees (Former & Present) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Two Pieces of Documentary Stamp | BIR Office |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| For Present Employees proceed to Step 2: | ||||
| 1. Sign in to the client Log Book in the Office Lobby. | 1. Give the logbook to the client | NONE | 1 minute | Security Guard/Public Information Assistant |
| 2. Go to HR office located at the 2nd floor, Fill-out request form and submit the documentary stamp | 2. Ask the client to fill out request form and get the documentary stamp | NONE | 1 minute | Administrative Aide IV/Administrative Assistant II |
| 2. Start Processing the request | NONE | 3 minutes | Administrative Assistant II/HRMO III | |
| 3. Releasing of your Certificate of Employment or Service Record | 3. Issue the Certificate of Employment or Service Record | NONE | 1 minute | Administrative Aide IV/ Administrative Assistant II |
| TOTAL: | P 0.00 | 6 minutes |
ID
INTERNAL SERVICES
3. Application for Leave
3.1 For leave of absence (Vacation Leave, Sick leave, Privilege leave, Maternity/Paternity Leave, Mandatory Leave and such)
The Leave of Absence is a right granted to officials and employees not to report for work with or without pay as maybe provided by law.
| Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Application for Leave Form | Human Resource and Management Section |
| 2. Other attachment that maybe required |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Go to HR office located at the 2nd floor, and request for leave application and submit required attachment if any. | 1. Get necessary information for the leave application | NONE | 1 minutes | Administrative Aide IV/Administrative Assistant II |
| 2. Receive the leave application form and have it sign and approved by your department head | 2. Process the leave application | NONE | 1 minute | |
| 2.1 Update leave card of Employee | 2 minutes | Administrative Aide IV/Administrative Assistant II | ||
| 2.2 Type and Print Application form | 2 minutes | Administrative Aide IV/Administrative Assistant II | ||
| 2.3 Sign By HRMO III | 1 minute | HRMO III | ||
| 3. Submit the approved application for leave form and get a copy | 3. Received and file application for leave | NONE | 1 minute | Administrative Aide IV/ Administrative Assistant II |
| TOTAL: | P 0.00 | 7 minutes |
3.2 For Terminal Leave
The Terminal Leave application is requested by employee who retired or resigned. It refers to the money value of the Total accumulated leave credits of an employee based on the highest salary rate received prior to and or upon retirement date or voluntary resignation.
| Office or Division: | Human Resources Management Section |
| Classification: | Complex |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees -who retired -who resigned |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Application for Terminal Leave | Human Resources Management Section |
| 2. Clearance from Money, Property and Legal Accountability | Human Resources Management Section |
| 3. Complete Service Record | Human Resources Management Section |
| 4. SALN (upon retirement/resignation) | Human Resources Management Section |
| 5. Certified photocopy of appointment/NOSA showing the Highest Salary Received if the salary under the last appointment is not the highest. | Human Resources Management Section |
| 6. Affidavit of Authority to Deduct all financial obligations to the LGU | Employee Requesting |
| 7. Affidavit of No Administrative Case filed against the applicant | Employee Requesting |
| 8. Computation of Leave Credits | Human Resources Management Section |
| 9. Computation of Terminal Leave Benefits duly signed/certified by the accountant | Human Resources Management Section |
| 10. Certified photo copy of leave cards | Human Resources Management Section |
| Additional Requirement for resigned employee: | |
| 1. Employee’s letter of resignation duly accepted/approved by the head of the agency | Human Resources Management Section |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Go to HR Office located at 2nd floor, submit approved request letter for terminal leave and request for checklist of requirements | 1. Received Approved Request for Terminal Leave and give check-list of requirements | NONE | 1 minutes | Administrative Aide IV/Administrative Assistant II |
| 2. Get Clearance Form and have it signed by the signatories | 2. Issue Clearance Form | NONE | 2 minutes | Administrative Aide IV/Administrative Assistant II |
| 2.1 Prepare Requirements needed: | Administrative Aide IV/Administrative Assistant II | |||
| a. Complete Service Record | 2 minutes | |||
| b. Certified photocopy of appointment/NOSA showing the Highest Salary Received if the salary under the last appointment is not the highest | 2 minutes | |||
| c. Computation of Leave Credits | 10 minutes | |||
| d. Computation of Terminal Leave Benefits duly signed/certified by the accountant | 5 minutes | |||
| e. Photo copy and certify leave cards | 15 minutes | |||
| 3. Submit accomplished clearance form, Notarized Affidavit of Authority to deduct all financial obligations to the LGU and Affidavit of No Administrative Case filed against you. | 3. Receive completely signed Clearance form and notarized affidavit. | NONE | 1 minutes | Administrative Aide IV/Administrative Assistant II |
| 3.1 Collate all the requirements and submit to the Office of the Municipal Accountant | NONE | 2 minutes | Administrative Aide IV/Administrative Assistant II | |
| 4. Leave your contact number and wait for to be notified about the release. | 4. Get the contact number of applicant and advice to wait to be notified for the release. | NONE | 1 minute | Administrative Aide IV/Administrative Assistant II |
| TOTAL: | P 0.00 | 41 minutes |
3.3 For Monetization
Monetization refers to payment in advance of the money value of leave credits of an employee upon his/her request without actually going on leave. This is under prescribed limits and subject to specified terms and conditions.
| Office or Division: | Human Resources Management Section |
| Classification: | Complex |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| If only 10 leave credits: None | |
| If the employee already applied for monetization and want to apply again: | |
| 1. Waiver signed by another employee with the same or higher salary rate of the applicant. | Human Resources Management Section |
| If the employee wants to monetize 50% of his/her leave credits: | |
| 1. Request letter approved by the LCE | Drafted by applicant |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Go to HR office located at the 2nd floor, get application form for monetization ( If applicable waiver or request letter approved by the LCE) | 1. Compute employee leave credits and print out form | NONE | 5 minutes | Administrative Aide IV/Administrative Assistant II |
| 2. Sign the application form and have it approve by your department head | 2. Receive duly accomplished application form, sign by the HRMO III and forward to the Mayor’s Office | NONE | 2 minutes | Administrative Aide IV/Administrative Assistant II |
| TOTAL: | P 0.00 | 7 minutes |
4. Approval of E-Loan Application to GSIS (Policy Loan, Emergency Loan, Educational Loan and Consolidated Loan)
The GSIS provide assistance to government employees in their financial needs through various loan offers. The application has been made easy because it’s now through the GSIS Kiosk and Authorized Agency officer will approve it via GSIS wireless automated Processing system.
| Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Certification of Net take home pay signed by the Municipal Accountant | Office of the Municipal Accountant |
| c | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Go to HR Office located at 2nd floor, signed the log book and submit the certificate of Net take home pay | Received the certificate of net take home pay and validate | NONE | 2 minutes | Administrative Aide IV/Administrative Assistant II |
| 2. Wait for the notification of approval | Assess if the net take home pay of the loan applicant is still eligible to avail the loan. | NONE | 5 minutes | Administrative Officer V |
| Assess if the net take home pay of the loan applicant is still eligible to avail the loan | ||||
| If not, the AAO Personnel will disapprove the loan application online and notify the loan applicant that he/she is not eligible. | ||||
| TOTAL: | P 0.00 | 7 minutes |
5. Application for Electronic Salary Loan
Salary Loan is availed by the eligible officials and employees of the Municipal Government of Mamburao.
| Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Certification of Net take home pay signed by the Municipal Accountant | Office of the Municipal Accountant |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Go to HR Office located at 2nd floor, fill-out the information sheet and submit the certificate of Net take home pay | Received the certificate of net take home pay and validate information | NONE | 15 minutes | Administrative Assistant II |
| 2. Wait for the update | Fill-out E-form and submit list (generate) | NONE | 5 minutes | Administrative Officer V |
| Print and sign transmittal | NONE | 5 minutes | Administrative Officer V | |
| Submit to Mayor’s Office for Approval | NONE | 30 minutes (depends on the schedule of Mayor) | Municipal Mayor | |
| 3. Received the Loan Reference Code via text and email address | Once approved, submit to the Officer in Charge on Salary Loan of Landbank | NONE | 20 minutes (depends on client on the bank) | Administrative Officer II |
| TOTAL: | P 0.00 | 1 hour and 15 Minutes |
6. The Locator slip is needed when the employees go on field work.
Salary Loan is availed by the eligible officials and employees of the Municipal Government of Mamburao.
Office or Division: | Human Resources Management Section |
| Classification: | Simple |
| Type of Transaction: | G2G-Government to Government |
| Who may Avail: | LGU Mamburao Employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Approved Order or Communication letter about the field work | Can be downloaded online |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Go to HR office located at the 2nd floor, Submit the approved order or communication letter | 1. Received the Approved Order or Communication Letter | NONE | 1 minutes | Administrative Aide IV/Administrative Assistant II |
| 2. Sign to the “Locator Slip” log book | 2. Give the Log Book to the Employee | NONE | 1 minutes | Administrative Aide IV/Administrative Assistant II |
| 3. Releasing of Locator Slip | 3. Prepare and Print the Locator Slip | NONE | 2 minutes | Administrative Aide IV/Administrative Assistant II |
| TOTAL: | P 0.00 | 4 Minutes |
